Workplace Experience Manager

Limassol, Cyprus

Welltech

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About Welltech

About Welltech
Welltech is a global wellness technology company with Ukrainian roots. Our mission is to build and scale wellness apps globally through state-of-the-art, tech-driven performance marketing.
We are one of the most established players in the wellness app space, and we are accelerating. Over 25.5 million people across the world use our apps — Muscle Booster, Yoga-Go, and WalkFit — to build healthier habits, move more, and feel better every day. Every subscription represents a real person making a real change in their life, and we take that seriously.
With 500+ people across hubs in Cyprus, Ukraine, Poland, Spain, and the UK, we combine the scale of a market leader and the drive of a team that's just getting started.

Why join us?
Welltech is where your work reaches millions of real people.
We're looking for Well-Makers. You'll own decisions, outcomes, and the learning that comes with both. You'll move fast, because action beats perfection here. You'll say what you think, hear the truth back, and get better for it. And when the targets are big — and they are — you won't chase them alone.
If you want a job, there are easier places. If you want to go big — and do it together — this is it.

Position

The Workplace Experience Manager will lead the office management team, focusing on team development, and performance. This role involves managing office operations, enhancing office-related services, and driving improvements to existing facilities while establishing new ones. Key responsibilities include supervising office projects, optimizing workspaces, ensuring and enhancing positive workplace experiences. The role also emphasizes project management, office design, market research, process improvement, and cross-functional collaboration to foster a high-performing team and a productive, efficient workplace environment.

Responsibilities:

Office Management & Team Leadership:
- Oversee and standardize the Office Management (OM) function across locations, ensuring efficiency and consistency.
- Lead and develop the OM team through hiring, training, goal-setting, and performance evaluations.
- Foster a collaborative, service-oriented culture and ensure alignment with organizational goals.

- Managing team 2+ specialists

Workplace Experience & Engagement:
- Drive initiatives to enhance workplace productivity and employee well-being, aligned with company values.
- Plan and execute events and activities to boost employee engagement and morale.

Project Leadership & Facilities:
- Manage office-related projects, including design, renovations, and workplace enhancements, ensuring timely and quality delivery.
- Coordinate the setup of new office locations in collaboration with relevant teams.

Office Design & Innovation:
- Develop office space concepts that meet employee needs and reflect industry best practices.
- Stay informed on trends to integrate innovative solutions into workplace designs.

Budget Management:
- Manage OM and project budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Monitor expenditures and identify opportunities for savings.

Process Improvement & Policy Development:
- Optimize office management processes and develop/enforce relevant policies and standards.

Collaboration & Risk Management:
- Work closely with HR, IT, Finance, and other departments to align office projects with company objectives.
- Proactively identify and mitigate project risks to ensure seamless operations.

Sustainability & Technology Integration:
- Promote eco-friendly practices in office design and operations.
- Leverage technology to improve workplace efficiency and automate processes.

Your qualification

Confident in decision-making, proactive, and focused on driving outcomes in complex environments.
Strong organizational skills to manage multiple tasks, projects, and deadlines with precision.
Proven ability to lead, mentor, and develop high-performing teams, fostering collaboration and growth.
Excellent interpersonal skills to collaborate effectively across functions, levels, and geographies, both in-person and virtually.
Skilled in tools like Asana, Slack, and Confluence, with a strong ability to analyze data and provide actionable insights.
Proven track record in office management, project management, or similar roles, with leadership experience.
Proficient in English (Upper Intermediate or higher); Ukrainian (nice to have).
Willingness to travel as needed.

What we offer

Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.
Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.
Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.
We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!