Workplace Experience Manager

About Welltech

A future with Welltech
Welltech’s purpose is to move each and every body to start and stay well for life! Every trend, every piece of feedback and data, every experiment, and innovative solution we introduce, fuels the way we unlock wellness for and with our users. While appreciating and celebrating who they are, we strive to help them make turn small choices into lasting joyful habits. And that makes us proud of every step they take on their journey to living well, every day.

Disrupting industry
We are an international tech company with origin from Ukraine, founded in 2015, and a fast-growing global player with five hubs across Europe. With more than 200 million installs of our apps, Welltech offers disruptive, engaging fitness and wellness solutions. We are genuinely committed to creating value and ensuring a workplace where our talented, diverse individuals feel they belong as we shape the future of the health and fitness industry. Everything we do is driven by our purpose and guided by integrity, a testament to the trust we build- today and tomorrow.
Spread across five dynamic hubs in Cyprus, Poland, Spain, Ukraine and the UK, with a team of over 700+ #wellmakers, we provide an opportunity for everyone who is passionate about making an impact in the wellness industry.

Position

The Workplace Experience Manager will lead the office management team, focusing on team development, and performance. This role involves managing office operations, enhancing office-related services, and driving improvements to existing facilities while establishing new ones. Key responsibilities include supervising office projects, optimizing workspaces, ensuring and enhancing positive workplace experiences. The role also emphasizes project management, office design, market research, process improvement, and cross-functional collaboration to foster a high-performing team and a productive, efficient workplace environment.

Responsibilities:

Office Management & Team Leadership:
- Oversee and standardize the Office Management (OM) function across locations, ensuring efficiency and consistency.
- Lead and develop the OM team through hiring, training, goal-setting, and performance evaluations.
- Foster a collaborative, service-oriented culture and ensure alignment with organizational goals.

- Managing team 2+ specialists

Workplace Experience & Engagement:
- Drive initiatives to enhance workplace productivity and employee well-being, aligned with company values.
- Plan and execute events and activities to boost employee engagement and morale.

Project Leadership & Facilities:
- Manage office-related projects, including design, renovations, and workplace enhancements, ensuring timely and quality delivery.
- Coordinate the setup of new office locations in collaboration with relevant teams.

Office Design & Innovation:
- Develop office space concepts that meet employee needs and reflect industry best practices.
- Stay informed on trends to integrate innovative solutions into workplace designs.

Budget Management:
- Manage OM and project budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Monitor expenditures and identify opportunities for savings.

Process Improvement & Policy Development:
- Optimize office management processes and develop/enforce relevant policies and standards.

Collaboration & Risk Management:
- Work closely with HR, IT, Finance, and other departments to align office projects with company objectives.
- Proactively identify and mitigate project risks to ensure seamless operations.

Sustainability & Technology Integration:
- Promote eco-friendly practices in office design and operations.
- Leverage technology to improve workplace efficiency and automate processes.

Your qualification

• Confident in decision-making, proactive, and focused on driving outcomes in complex environments.

• Strong organizational skills to manage multiple tasks, projects, and deadlines with precision.

• Proven ability to lead, mentor, and develop high-performing teams, fostering collaboration and growth.

• Excellent interpersonal skills to collaborate effectively across functions, levels, and geographies, both in-person and virtually.

• Skilled in tools like Asana, Slack, and Confluence, with a strong ability to analyze data and provide actionable insights.

• Proven track record in office management, project management, or similar roles, with leadership experience.

• Proficient in English (Upper Intermediate or higher); Ukrainian (nice to have).

• Willingness to travel as needed.

What we offer

• Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.

• Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.

• Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.

• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!

Additional details

Check out some of our products

Muscle Booster — https://musclebooster.fitness/ 

Yoga-Go — https://yoga-go.io/ 

Omo — https://omo-weight-loss.app/ 

FastEasy — https://fasteasy.life/ 

WalkFit - http://walkfit.pro