Executive Assistant to the CEO

Limassol, Cyprus

Welltech

Advanced relocation package

Adaptation tips

Flight ticket

Money for moving expenses

Temporary housing

Housing search assistance

Visa services

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About Welltech

About Welltech
Welltech is a global wellness technology company with Ukrainian roots. Our mission is to build and scale wellness apps globally through state-of-the-art, tech-driven performance marketing.
We are one of the most established players in the wellness app space, and we are accelerating. Over 25.5 million people across the world use our apps — Muscle Booster, Yoga-Go, and WalkFit — to build healthier habits, move more, and feel better every day. Every subscription represents a real person making a real change in their life, and we take that seriously.
With 500+ people across hubs in Cyprus, Ukraine, Poland, Spain, and the UK, we combine the scale of a market leader and the drive of a team that's just getting started.

Why join us?
Welltech is where your work reaches millions of real people.
We're looking for Well-Makers. You'll own decisions, outcomes, and the learning that comes with both. You'll move fast, because action beats perfection here. You'll say what you think, hear the truth back, and get better for it. And when the targets are big — and they are — you won't chase them alone.
If you want a job, there are easier places. If you want to go big — and do it together — this is it.

Position

We are seeking a candidates who possess excellent organizational skills, a customer-focused approach, attention to detail, confidence in decision-making, and a results-driven mindset. This role offers a unique opportunity to work closely with the executive team, ensuring effective time management and seamless task execution.

Responsibilities:

Calendar Management:
- Efficiently manage and coordinate schedules for the executive team, ensuring effective time management and prioritisation of tasks and appointments.
- Proactively handle scheduling conflicts and adapt to changes in the calendar.
Business Trip Coordination:
- Arrange and organise business travel, including Visa support, flights, accommodation, transportation, and any required travel documentation.
- Ensure travel itineraries are well-prepared and communicated to the customer in advance.
Financial Support:
- Assist with managing expense reports, receipts, and corporate card expenses in adherence to company policies.
- Process reimbursements and maintain accurate financial records.
Meetings Organisation:
- Plan and organise both internal and external meetings on behalf of the executive team.
- Compile meeting agendas, gather relevant documents, and ensure all participants are well-informed.
- Take meeting minutes when required.
Administrative Assistance:
- Provide general administrative support, including drafting emails, correspondence, and various documents.
- Assist in creating reports, presentations, and briefing materials for the executive team.
- Collaborate on specific projects or initiatives as directed by the executives, involving research, coordination, and communication with team members or departments.
- Address challenges and find solutions, escalating matters as needed.
Personal Support:
- Partial support executives with personal tasks and errands, maintaining a high level of discretion and confidentiality.
Support to Office Manager:
- Assist the Office Manager with office duties on the executive floor.
- Serve as backup support to the Office Manager when required.
- Participate in organising office events and initiatives.

Your qualification

Results-Oriented & Decisive: Proactive, confident in decision-making, and focused on delivering outcomes.
Detail-Oriented & Organized: Ensure accuracy while managing multiple tasks and deadlines efficiently.
Strong Communication: Excellent interpersonal skills for collaboration across functions, levels, and geographies, both in person and virtually.
Technical & Analytical: Proficient in tools like Google Suite, Asana, Slack, and Confluence, with the ability to analyze data and present clear insights.
Experience & Discretion: At least 2 years supporting C-level executives, with a commitment to confidentiality.
Languages & Flexibility: Advanced English (Ukrainian or Russian is a plus) ; valid driver’s license for occasional support needs.

What we offer

Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.
Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.
Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.
We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!