Executive Assistant to the CEO

About Welltech

A future with Welltech
Welltech’s purpose is to move each and every body to start and stay well for life! Every trend, every piece of feedback and data, every experiment, and innovative solution we introduce, fuels the way we unlock wellness for and with our users. While appreciating and celebrating who they are, we strive to help them make turn small choices into lasting joyful habits. And that makes us proud of every step they take on their journey to living well, every day.

Disrupting industry
We are an international tech company with origin from Ukraine, founded in 2015, and a fast-growing global player with five hubs across Europe. With more than 200 million installs of our apps, Welltech offers disruptive, engaging fitness and wellness solutions. We are genuinely committed to creating value and ensuring a workplace where our talented, diverse individuals feel they belong as we shape the future of the health and fitness industry. Everything we do is driven by our purpose and guided by integrity, a testament to the trust we build- today and tomorrow.
Spread across five dynamic hubs in Cyprus, Poland, Spain, Ukraine and the UK, with a team of over 700+ #wellmakers, we provide an opportunity for everyone who is passionate about making an impact in the wellness industry.

Position

We are seeking a candidates who possess excellent organizational skills, a customer-focused approach, attention to detail, confidence in decision-making, and a results-driven mindset. This role offers a unique opportunity to work closely with the executive team, ensuring effective time management and seamless task execution.

Responsibilities:

• Calendar Management: 

  • Efficiently manage and coordinate schedules for the executive team, ensuring effective time management and prioritisation of tasks and appointments.

  • Proactively handle scheduling conflicts and adapt to changes in the calendar. 

• Business Trip Coordination:

  • Arrange and organise business travel, including Visa support, flights, accommodation, transportation, and any required travel documentation.

  • Ensure travel itineraries are well-prepared and communicated to the customer in advance.

• Financial Support: 

  • Assist with managing expense reports, receipts, and corporate card expenses in adherence to company policies. 

  • Process reimbursements and maintain accurate financial records. 

• Meetings Organisation: 

  • Plan and organise both internal and external meetings on behalf of the executive team. 

  • Compile meeting agendas, gather relevant documents, and ensure all participants are well-informed. 

  • Take meeting minutes when required.

• Administrative Assistance: 

  • Provide general administrative support, including drafting emails, correspondence, and various documents. 

  • Assist in creating reports, presentations, and briefing materials for the executive team. 

  • Collaborate on specific projects or initiatives as directed by the executives, involving research, coordination, and communication with team members or departments. 

  • Address challenges and find solutions, escalating matters as needed.

• Personal Support: 

  • Partial support executives with personal tasks and errands, maintaining a high level of discretion and confidentiality.

• Support to Office Manager: 

  • Assist the Office Manager with office duties on the executive floor. 

  • Serve as backup support to the Office Manager when required. 

  • Participate in organising office events and initiatives.

Your qualification

• Results-Oriented & Decisive: Proactive, confident in decision-making, and focused on delivering outcomes.

• Detail-Oriented & Organized: Ensure accuracy while managing multiple tasks and deadlines efficiently.

• Strong Communication: Excellent interpersonal skills for collaboration across functions, levels, and geographies, both in person and virtually.

• Technical & Analytical: Proficient in tools like Google Suite, Asana, Slack, and Confluence, with the ability to analyze data and present clear insights.

• Experience & Discretion: At least 2 years supporting C-level executives, with a commitment to confidentiality.

• Languages & Flexibility: Advanced English (Ukrainian or Russian is a plus) ; valid driver’s license for occasional support needs.

What we offer

• Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.

• Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.

• Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.

• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!

Additional details

Candidate journey: Recruiter call ---->  Skills assessment-----> Meet the hiring manager

Check out some of our products

Muscle Booster — https://musclebooster.fitness/ 

Yoga-Go — https://yoga-go.io/ 

Omo — bit.ly/OMOio 

FastEasy — https://fasteasy.life/ 

WalkFit -http://walkfit.pro